If your company processes could and should be faster, try to avoid pointing the finger at one specific department or operation unless you are sure they are the source of the problem. Instead, try these proactive strategies to increase speed and enhance efficiency within your company.
Evaluate Each Process
Do a troubleshooting tour of the production areas in your business to look for problems or ways of improving processes. In some cases, equipment may need to be updated or scheduled for maintenance. Employees may benefit from a refresher workshop on their department goals and job duties. Updating all facets of the company can help to make things run smoother and can help you identify areas where updates and new processes are needed most.
Review department procedures to see if outdated steps can be eliminated or replaced with speedier options. A cumbersome job may be more effectively addressed by two employees rather than one. Consider recruiting volunteers or interns for assistance in daily operations, such as sorting mail, organizing meetings, and preparing materials. You can also hire out for certain services like marketing, finance, or accounting work. This will free up full-time employees to take a more substantial role in daily production.
Use Project Management
Utilize one of the excellent project management software applications available. In seconds or minutes, you can coordinate employee schedules, set a meeting, analyze processes, and time procedures, just to name a few tasks. Project management tools can track a project from start to finish and indicate the fastest and slowest aspects of the project so that changes can be made for improvement.
Establish a reward system for employees or departments who reach certain goals. The quest can be competitive within or between departments, or it can simply reward all employees who reach one hundred percent of their weekly or monthly job goals. Rewards could include dinner with acknowledgment in the company newsletter or website. It could also be raises or bonuses in paychecks. Do something that works for your business model and motivates employees.
In addition to addressing current operations, encourage employees to find better ways of managing department or company-wide job duties. Since they work at the job each day, they may have ideas of how to improve the system. Incentives for identifying improvement measures might include a few days of paid leave or a cash bonus.
Decreasing wait times or lags between functions can speed up overall production significantly. Consider the above methods for more rapid-paced results. Saving a few hours here and there can add up in dollars and cents for company profits and employee recognition.